Cattle that have been refused passports

This guidance is for Scotland

Every bovine animal in the United Kingdom is identified by a unique number, which is shown both on ear tags and in a cattle passport. By law, all cattle must be registered by applying to ScotEID for a valid cattle passport.

An application for a cattle passport must be received by ScotEID within 27 days of birth (with the exception of bison, applications for which need to be with ScotEID within seven days of birth).

Cattle without passports, whether male or female, cannot be moved off your holding alive except under licence. They may also need to be tested for BSE.

Cattle identification

The Cattle Identification (Scotland) Regulations 2007 require that every bovine animal in the United Kingdom has a unique number, shown both on an ear tag in each ear and on a paper cattle passport, which is held by the current keeper of the animal (this system covers both cattle and other bovine animals such as water buffalo and bison). The unique number and passport remain with the animal throughout its life and any movements of cattle (other than those moved and recorded under the ScotMoves system, which only applies to movements within a business) are recorded both on the paper passport and electronically on a national system administered by ScotEID. Such a system is important because it:

• supports the control and eradication of bovine diseases - for example, bovine tuberculosis (bTB) and foot-and-mouth disease (FMD)
• protects consumers by ensuring that products going into the human food chain are as fully traceable and as safe to eat as possible

More information can be found in 'Cattle identification'.

Passport applications may be refused by ScotEID if you apply late. If so, the animal(s) will be registered and you will receive a notice of registration; this is not a cattle passport. The animal(s) will not be eligible for slaughter for human consumption and cannot be sold or moved live from the holding except under a pre-movement licence to a hunt kennel or knacker's yard.

What can I do with cattle that do not have passports?

In the first instance you may consider appealing against ScotEID's refusal to issue passports. Grounds for appeal are limited and you will need to provide evidence to show there were exceptional circumstances that stopped you making the application on time - for example:

• postal delays are a common reason for appeal, but ScotEID will require independent evidence, such as a certificate of posting (you are advised to ask for a certificate of posting for any paper applications)
• those outside your control ('acts of God'), such as major floods, regional or national power failures, or postal strikes
• personal circumstances, including a death in the family, a sudden serious illness, and theft of or damage to your farm records or computer
• mistakes made by ScotEID or a breakdown of ScotMoves / ScotMoves+

The following are not grounds for appeal:

• a mistake, oversight or misunderstanding by you or anyone acting for you
• being too busy with other farm work
• financial difficulties

Send your appeal in writing to:
ScotEID, 7 Deveron Road, Huntly, AB54 8DU

It is imperative that if you are going to appeal, you do so immediately.

ScotEID may issue a cattle passport outside the specified time, but only if it is satisfied about the animal's identity and that all the information in the application is accurate.

This can be based on a DNA test, which proves that the animal is the offspring of the dam shown in the application. Further information on appeals of DNA testing can be obtained from the ScotEID telephone helpline (01466 794323).

Cattle without passports, whether male or female, cannot be moved off your holding alive except under a licence issued by ScotEID. Alternatively, the cattle can be shot on your holding and disposed of to a knacker's yard, hunt kennel, rendering or incinerator plant, in accordance with animal by-products legislation.

Fallen cattle that die or are slaughtered on-farm or in transit (other than for human consumption) may need to be tested for BSE; see 'BSE testing of cattle' for more information.

Cattle keepers must contact a collector within 24 hours of death to arrange delivery to an approved sampling site.

If delivering the carcases themselves, they should contact an approved sampling site to agree to this within 24 hours and must deliver the carcase within a further 48 hours; contact your normal collector or the National Fallen Stock Company (NFSCo) on 01335 320014.

Female cattle can be used as milking or suckler cows, and their calves are eligible for passports. Cows used in this way will have no value at the end of their commercial life and will have to be put down on-farm and dealt with as mentioned above.

Male cattle (except for a bull kept for breeding purposes) have no value and should be shot and disposed of as outlined above as soon as possible to avoid the cost of keeping them and the subsequent disposal cost. In financial terms, the sooner the cattle are slaughtered the less it will cost you. It is in your interest to have these animals slaughtered without delay.

Cattle without passports can be slaughtered on-farm for your own consumption; see 'Home slaughter of cattle'.

You may be required by the Scottish Government's Rural Payments and Inspections Division (RPID) or local authority inspectors to account for all the cattle on your holding that have been refused passports.

Trading Standards

For more information on the work of Trading Standards services - and the possible consequences of not abiding by the law - please see 'Trading Standards: powers, enforcement and penalties'.

In this update

Updated ScotEID information.

Last reviewed / updated: March 2024